Booked and Shows Up
Fewer empty chairs, fewer gaps in the run sheet.
Charted depth
27.0k / yr
Illustrative, not a client result
The leak
No-shows and slots that never get filled. A physio clinic running 200 appointments a month at $90 with a 15% no-show rate is losing about $27,000 a year to empty chairs alone.
We measure it on No-show rate before and after, and slot utilisation.
One enquiry, plotted.
One appointment, from booked to attended — including the gap that would have been a no-show.
Step the track
One appointment, from booked to attended — including the gap that would have been a no-show.
The system, running.
A booking confirmed, reminded, and backfilled before it can become an empty chair.
- Tasman AI
- Your stack
- Customer
- Your team
A booking confirmed, reminded, and backfilled before it can become an empty chair.
What we build
- Online booking wired into your existing calendar
- Confirmation sequence at the interval your no-shows actually happen
- Reminder sequence by text and email
- AI confirmation caller for high-value or repeat-risk appointments
- Reschedule handling that offers the next real opening
- Waitlist backfill when a slot frees up
Designed to wire into
The systems this engine is designed to read from and write back to.
- Cliniko
- Gensolve
- Timely
- Halaxy
- ezyVet
- Google Calendar
Most clinics and service businesses treat no-shows as weather — something that happens to them. They aren’t. A no-show is a confirmation that never got chased and a waitlist that never got told.
Booked and Shows Up handles the whole span from booking to attendance: confirmations at the interval your cancellations actually happen, reminders that ask for a response, and automatic backfill so a gap becomes someone else’s appointment rather than an empty hour.
This engine is usually the second one we build for clinics, once Reputation Engine or Never Miss a Lead has already proved the model.
Sound your own numbers.
Bring your real figures to a short call and we'll tell you honestly whether this engine is worth building for you.